Rules and Regulation

Eligibility & Registration Rules

• Only students duly enrolled at Bikaner Technical University (BTU), Bikaner, are eligible to participate in the competitions and selection trials.
• Students enrolled in courses at any college affiliated with a university other than BTU Bikaner are strictly prohibited from participating in this tournament.
• If any non-eligible student participates in the BTU Bikaner Inter-Collegiate Sports Championship/Tournament or selection trials, the concerned participating college shall be held fully responsible and subject to strict disciplinary action.
• Official entries for participation must be submitted to both the host college and the Secretary of the Sports Board at least three (3) days prior to the commencement of the competition.
• Tournament dates shall not be subject to change except under extraordinary circumstances.

Required Documents & Verification

Participating colleges must issue and submit the entry details/proforma for each team on the newly issued Eligibility Proforma (mandatorily recording government ID details) along with the following documents:

• Official Inter-Collegiate Sports Identity Card for all players.
• Duly filled Player Detail Proforma accompanied by the Parents' Undertaking for every participant.
• Two (2) sets of attested photocopies, alongside original documents, of:

1. Government Identification Card
2. Secondary (10th) Mark Sheet
3. Senior Secondary (10+2) Mark Sheet
4. Undergraduate/Postgraduate Mark Sheets
5. Official College Fee Payment Receipt

Mandatory Student Compliance & Age Limits

Every regular, bonafide student participating in inter-collegiate/inter-university competitions must strictly comply with the following age parameters:

• Age Range: Participants must be between a minimum age of 17 years and a maximum age of 25 years.
• Calculation of Age:

1. Minimum age (17 years) shall be calculated as of the start date of the respective competition.
2. Maximum age (25 years) shall be calculated as of the 1st of July of the current academic session.

Arrival, Reporting, and Fixture Draws

• Participating colleges must report to the tournament venue with their Team Manager/Coach one (1) day prior to the commencement of the event, without waiting for a formal notice or invitation from the host college.
• Draws for the tournament shall be conducted at 6:00 PM on the day preceding the competition in the presence of Team Managers and Coaches.
• No team shall be permitted to participate in the competition without an officially designated Team Manager or Coach.

Issuance and Verification of Sports Certificates

• Sports certificates for players participating in team events at inter-collegiate competitions shall be issued by the host college and subsequently verified by the host college authorities.
• Participation certificates may be issued on the official letterhead of the participating institution or as printed certificates bearing the signature and seal of both the Principal and the Physical Education Teacher/In-charge.
• All such certificates shall be validated by the host college.

Misconduct and Disciplinary Sanctions

If any student/athlete engages in misconduct, physical fights, or undesirable behavior before, during, or after an inter-collegiate/inter-university event prior to team departure, their admission/selections shall be immediately cancelled, and they shall be barred from participation for a period of two (2) years in accordance with regulations.

Dispute Resolution, Protests, and Doping Matters

• Any protest, dispute, or complaint regarding doping or match irregularities must be formally lodged in writing with the host college, accompanied by a non-refundable Protest Fee of ₹1,000/-, at least two (2) hours prior to the conclusion of the event.
• All protests shall be adjudicated on-site by a Protest Committee constituted by the host college.
• Weight Disputes: Any complaint regarding weight categories must be raised strictly at the time of the official weigh-in. Delayed complaints shall not be entertained.
• Field/Ground Protests: Protests concerning playing fields or grounds are strict inadmissible.

Officiating Charges, Equipment Fees, and Accommodation Allowances

• Officiating Fees: Payable by participating colleges to the host college as follows:

1. Team Sports: ₹800/- per match
2. Individual Sports: ₹1,000/- per college (one-time fee)
3. Athletics: ₹1,200/- per college (one-time fee)
4. Selection Trial Only (Non-Participants): ₹400/- per student (one-time fee for players who do not participate in tournament matches but attend trials)

• Equipment Fees: Charges for equipment (balls, shuttlecocks, etc.) shall be levied at actual prevailing market rates.
• Utilization of Fees: Officiating fees shall be utilized under the supervision of the DPE / Sports In-charge / Organizing Secretary of the host college toward officiating costs and general operational expenses.

1. Boarding & Lodging Expenses: Host colleges may collect a maximum fee from participating colleges to cover lodging and food expenses (breakfast, lunch, and dinner) at BTU Bikaner-approved daily rates.
2. Boarding (Food): Up to ₹300/- per person per day.

Individual Player Selection (AIU Guidelines)

In individual sports events, selection of players for representative university teams shall be conducted in accordance with Association of Indian Universities (AIU) guidelines, taking into consideration performances up to the 6th position in previous inter-university competitions.

Institutional Responsibility

Principals of participating colleges must ensure that every student representing their institution has been duly admitted in full compliance with state government and university admission statutes.

Regulatory Framework & Event Constraints

• All competitions shall be conducted in accordance with the governing rules of the respective National Sports Federations and the AIU.
• In individual sports, if a single athlete secures winning positions in multiple events, that athlete alone shall represent the university in inter-university competitions.
• Athletics Limit: Pursuant to AIU rules, an individual athlete may compete in a maximum of two (2) individual events and one (1) relay event.

Selection Trials, Shortlisting, and Minimum Qualifying Standards (MQS)

• General Trial Procedure: Selection trials for all sports shall be conducted immediately following the conclusion of the respective sport's tournament event. The team managers and shortlisted players may contact the organising team of host college regarding trials schedule.
• Shortlisting: Athletes shall be shortlisted for trials during the team events of the competition. The respective Team Manager shall collect the names of short listed candidates from the Sports Organizing Committee and notify the concerned players.
• Individual Entries Without a College Team: If a college does not field a team in a particular sport, individual students from that college may still participate in selection trials provided they submit the complete Eligibility Proforma and Player Detail-cum-Parents' Undertaking with all verified supporting documents as outlined in Clause 2.
• Athletics, Swimming, Shooting, and Archery:

1. No separate selection trials shall be held for Athletics, Swimming, Shooting, and Archery. University team selection shall occur directly during the competition events.
2. MQS Requirement: Only athletes who fulfill the Minimum Qualifying Standards (MQS) laid down in AIU Circular No. AIU/MQS/2026/10-13 dated October 8, 2026 (Minimum Qualifying Standards for Athletics, Swimming, Shooting, and Archery for Academic Year 2026-27) shall be eligible for selection to the BTU Bikaner team.

• Squad Limits: Minimum and maximum squad limits for BTU Bikaner teams across all sports shall strictly adhere to AIU guidelines.

Migration Certificate Verification

In respect of student-athletes who have migrated from other universities to participate in inter-collegiate competitions, their Migration Certificates must be thoroughly verified by the authorities.

Issuance of Additional Directives

To ensure fair, orderly, and seamless conduct of the BTU Bikaner Inter-Collegiate Sports Championship and selection trials, the University Sports Board reserves the right to issue supplementary circulars, directives, and guidelines prior to or during the events. All host and participating colleges are legally bound to comply with such directives.